Paperless Field Trip Management
“So much easier. And safer.” – Michelle Gillett, Deputy Principal
End-to-end platform for Field Trip Management
Field trips and excursions should be fun, but field trip management can be painful to organize. CareMonkey makes organizing events easier and carrying paperwork everywhere a thing of the past. Ensure your staff are better prepared, and know exactly what to do, who to call, and what to tell ambulance paramedics in an emergency.
Field Trip Approval
Staff apply online to take students on Field Trips with unlimited approval workflows.
Permission and Consent Forms
Collect consent signatures faster and with significantly less hassle.
Student Medical Forms
Up-to-date emergency and medical contacts, medical conditions and personalised care instructions.
Give staff instant access to emergency contacts, medical conditions, and action plans at their fingertips.
Access emergency information, even when excursions take you off the grid.
Report incidents as they happen, rather than relying on memory.
Excursion Roll Call
Keep track of students on trips (e.g. at bus stop, on bus, etc).
Share Private Notes
Share notes about students with other staff members.
Send SMS and email messages to groups, or individual parents and staff.
Be Prepared For Emergencies
Student safety is the most important part of any field trip or activity. CareMonkey gives staff carers instant access to emergency contacts, medical conditions and personalized care instructions (e.g. allergy action plan, asthma action plan, etc), even when offline. Ensure your staff know exactly what to do, who to call, and what to tell ambulance paramedics in an emergency.
Know exactly what to do, who to call, and what to tell paramedics in an emergency.
Access emergency information when excursions take you off the grid.
Collect Consent Forms Faster
Staff have better things to do than send, chase and file paperwork for every excursion and every student. CareMonkey’s online permission forms allow you to start collecting consent within minutes. Permission forms are sent directly to parents, rather than being lost in school bags. This means no more printing and distributing forms, no more lost or crumpled forms, and no more chasing parents for missing information. CareMonkey sends automated reminders to parents who forget, so you don’t have to.
Request Consent Online
Online forms sent directly to parents.
Automatically chases up missing forms so you don’t have to.
Collect payments and consent at the same time.
No More Carrying Paper Forms
Staff would rather not have to carry around copies of every student’s medical profile to meet duty of care obligations. Carrying paper is a hassle, and also a security risk. Student medical records contain private information, and paper forms can be lost, stolen, photographed, or read by anyone. CareMonkey gives staff instant access to more comprehensive medical records, and staff access can be removed immediately after the event. It’s easier, more practical, and more secure.
Keep Staff Happy
Ditch the paper and give your staff a hand.
More secure and private
Password, code or fingerprint protection ensure only authorised staff can access sensitive information. And when they do it’s tracked.
Remove access immediately
Data automatically expires after a trip ensuring private information is not lying around in teacher’s cars, homes and bags.
Mobile Field Trip Management
Collect consent for students to attend a field trip, and give staff access to features to make field trip management so much easier.
Send Group Messages
Keep everyone in the know by sending SMS and email messages to parents, guardians and other staff members (e.g. the bus is running late, trip cancelled due to weather, etc).
Mobile Incident Reporting
Now you can report incidents as they happen, rather than relying on memory back at your desk. Document injuries or faulty equipment with the ability to add photos, and send accurate information straight to the office. CareMonkey’s incident database helps you analyse how and why incidents occur and helps streamline insurance claims.
Share notes about students with staff
Help staff learn from your field trip experiences. Private Notes are designed for staff to log useful information about students such as behavioural information. This information is then available to other staff for the next trip.
Excursion Roll Call
Keep track of students as your field trip moves. CareMonkey’s mobile Excursion Roll Call allows staff to mark an attendance roll at multiple check points throughout the journey (e.g. at the bus stop, on the bus, etc).
Manage Volunteers with background checks
Schools and other groups often rely on volunteers. CareMonkey makes it easy to request who would like to volunteer, then provides this useful information to the staff who are managing the event. You can collect background checks to ensure volunteers have working with children authorization.
Field Trip Approval Workflow
Before staff can manage a trip, they need to get it approved first. Make your own custom Field Trip Approval form for staff to complete. Then set-up unlimited approval workflows to get approval faster. Approvers can approve or reject with notes, and the staff members can monitor if their application is pending, rejected or approved.
How easy? Watch and find out.
See how quickly and easily CareMonkey can collect medical and consent forms.
MANAGING FIELD TRIPS WITHOUT PAPERWORK BEST PRACTICES
Watch this webinar to learn the best practices for preparing, managing and supervising excursions without the pain of paper forms. Discover how to take all your excursion management processes online: From internal sign-offs, distributing and collecting permission forms, managing medical records and payments, responding to emergencies and recording incidents, to communicating with parents.
Seeing is believing. Ask us for a demo.