CareMonkey Features

CareMonkey Features

Automate online forms, medical forms, excursions and more.


More than just online forms

It’s the little things that make CareMonkey an amazing experience.
Experience greater efficiency and drive down your costs.

Imagine your school forms automatically converted into the language of choice for your parents. Wowza!

Read on for more ‘little things’…

Collect Forms Online

Collect Forms Online

Create any form and collect any data from parents, staff and volunteers.
See Online School Forms

Form Templates

Create your own form templates.

Automated Reminders

Automated Reminders

CareMonkey chases up missing forms so you don’t have to.

Collect Payments

Collect Payments

Send bulk payment requests and get paid sooner.

Capture Signatures

Capture Signatures

Permission forms made easy. Users sign with their finger on smartphones, tables and trackpads…you can even use your mouse.

Collect Attachments

Collect Attachments

Including action plans signed by doctors, certificates and images.

Medical Conditions

Medical Conditions

Automatically keep medical conditions and personalised care instructions (action plans) up-to-date.

Access to Emergency Contacts

Emergency Contacts

Collect unlimited emergency and medical contacts, automatically kept up-to-date.

1-Click Confirmation

1-Click Confirmation

Parents are sick of answering the same answer to the same question. Only enter data once, then confirm it is up-to-date.

Manage Students

Organise students into groups such as classes, sports teams, medical conditions, and excursions.

Manage Staff

Organise staff by department or qualification.

Manage Volunteers

Request and manage volunteers, keep track of background checks for Working With Children.

Instant Access

Instant Access

Give staff access to emergency contacts and medical profiles.

Manage Events

Manage Events

View upcoming events and add to your calendar.

Offline Access

Offline Capability

Access emergency information, even when excursions take you off the grid.

Mobile Injury Reporting

Mobile Incident Reporting

Report incidents as they happen, rather than relying on memory

Private Notes


Share notes about students with staff.

Group Messaging

Group Messages

Send SMS or email messages to the groups, or individual parents, guardians and colleagues.

Smart Groups

Smart Groups

Organise students and staff into Groups, kept up-to-date based on profile information or answers to forms.

Roll Call

Excursion Roll Call

Keep track of students on trips (e.g. At bus stop, on the bus, etc).

Run Reports


Run reports for profiles, medical conditions, responses to forms, excursions, injuries, missing information, staff and parent activity and more.

Automated Notifications
Automate Workflows

Automated Notifications

Receive alerts when medical and emergency contact data changes.


Create forms that are submitted for approval to different levels.


Send forms based on profile criteria or answers to other forms. Ideal for enrollments and staff on-boarding

CareMonkey Hierarchies

Group Hierarchy

Support multiple levels of hierarchy. Ideal for school districts.

CareMonkey Archieves

Archive Everything

Archives every change ever made for better governance and auditing. Meet school requirements to keep data 7+ years after students have left.



Quickly find the people, groups and forms you are looking for.

Single Sign On

Single Sign-On

Support for SAML based SSO.

Prebuilt Integration

Pre-built Integrations

Keep CareMonkey in sync with your administration system with read-only and read/write integrations available.
Learn More

Data Backup and Time Machine

Time Machine

See what data such as medical conditions looked like at any time.

Import and Export Data

Import and Export Data

Import data via spreadsheets and avoid duplicates. Export any data with the touch of a button.

Manual Synchronization

Manual Synchronization

Run a Sync Report and see what needs updating in a convenient to-do list.

CareMonkey API

Custom Built Integrations

Fully functional API to manipulate data and functions and enable development of custom integrations.

Security and Privacy

Security and Privacy

Password, code or fingerprint protection ensures only authorized staff can access sensitive information. And when they do, it’s tracked and available in an audit trail.

Data Backup and Time Machine

Data Backup

Data is backed up every hour in your region.

Two-Step Verification

Two-Step Verification

Prevent anyone who might have seen or guessed your password from accessing your account.

24x7 Support

24×7 Support

Chat, email and phone support.

Customer Success Manager

Customer Success Manager

To help you fully utilize and get more value out of CareMonkey.

Automatic Upgrades

Automatic Upgrades

No more wasted time upgrading software.