Digitise & Automate Your School’s Pre-Admissions Process

Be empowered to prepare for a new school year digitally — no matter where you, your staff, students and parents are located


Recording: Pre-Admissions Webinar

Streamline admissions, automatically on-board students, instantly update your MIS

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6 Ways CareMonkey Can Help

Digitize and automate your whole school pre-admissions process

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Resources & Solutions for Virtual Schools

Making remote education work with handy tips, tools and content

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Recording: Digitise & Automate Your School’s Pre-Admissions Process

An education technology webinar

It’s that time of year again: where you begrudgingly complete one of your school’s most paper-heavy and resource-intensive processes — Student Pre-Admissions. But, it doesn’t have to be that way.
Discover how to digitise and streamline your pre-admissions process, automatically on-board new students once admitted, then instantly update your Management Information System.

Download: Webinar presentation slides HERE >

In a COVID-19 virtual education environment, the ability to digitally prepare for a new school year remotely — no matter where you, your staff, students and parents are located — is more important than ever before.

6 Ways to Transform Your Pre-Admissions Process with CareMonkey

Traditional, resource-intensive pre-admissions take hours to complete, sheet after sheet of paper, and a huge team of administrators which all costs money. Estimates indicate that government schools across England spend a staggering £50 million on the administrative costs associated with processing just the paper-based elements of pre-admissions applications.
With CareMonkey, you can automate your school’s most important pre-admission processes: From data wrangling and communicating with prospective families, to collecting forms and on-boarding new students. Remove the frustration, inefficiency and cost associated with your student pre-admissions process.

1. Single & Secure Source of Truth

CareMonkey enables you to effortlessly establish a single and secure source of truth for all your important pre-admissions data. Better yet, that data is instantly accessible to all authorised staff anywhere, anytime and on any device.

Single and Secure Source of Truth
Parents Communication

2. Seamlessly Communicate with Pre-Admitted Families

Send automated, group and personalised digital communications to parents of pre-admitted students – based on the timing and nature of the information supplied throughout the pre-admissions process – with zero manual effort and without adding and removing data from your MIS.

3. Don’t Chase Another Paper Form Again

With CareMonkey, you easily create, distribute and collect all admission forms digitally. Zero phone calls or pieces of paper. Collect vital student data quickly and painlessly, including dietary requirements, emergency and medical information. And, set automated reminders to follow-up with non-respondents (at a regular cadence of your choosing) so that you don’t have to.

Automatic Distribution
Portway Junior School Case Study
Admin System Integration

4. Automatically Sync Your MIS with CareMonkey*

When a student is marked as a pre-admissions applicant, they’ll automatically be placed in a pre-admissions group in CareMonkey. Once students progress from pre-admission status, they’re automatically removed from the pre-admissions group, and added as a regular student in both your MIS and CareMonkey (with all their pre-admission forms still attached). And, automatically sync student data between your MIS and CareMonkey upon acceptance – without any manual intervention, data entry or data matching – saving time, reducing risk and information errors. (* Subject to your MIS – please contact us to discuss options)

5. Trigger Student On-boarding Upon Enrolment

CareMonkey will programmatically trigger all new student on-boarding requests upon enrolment – so there’s never a bottleneck in your student registrations – with best practice digital templates for Pupil Premium Applications, Home School Agreements, Free School Meal Forms, School Trip Permissions and everything in-between.

Student Onboarding
Smart Groups

6. Fast Track Responses by Engaging Students Directly

Streamline the on-boarding process by sending digital forms directly to students. Finalise subject selections, club sign-ups and distribute student handbooks long before the new school year begins.

Useful Resources

Below, you can find useful resources we’ve compiled to help you digitally manage your educational and operational processes, as well as prepare for a new school year remotely, during the COVID-19 pandemic:

20 tasks and workflows to automate with CareMonkey

From all your school forms and approval workflows, to one-touch parent communications, digital medical profiles and more – in one efficient, secure cloud-based platform

CareMonkey’s school productivity and process automation platform is helping thousands of schools and other organisations around the world to eliminate slow, expensive and repetitive paper-based tasks. CareMonkey empowers schools to save time, resources and reduce risk by automating operational tasks and workflows, increasing staff productivity, parental engagement and student participation.

UK CareMonkey Brochure


The Hidden Millions in UK School Pre-admissions

It’s time to digitise, streamline and automate

Basic analysis of independent statistics highlights just why, in a digitally-driven world, the traditional and inefficient pre-admissions process needs to move with the times. In fact, the average government secondary school in England spends £7,200 on the administrative costs associated with processing just the paper-based elements of pre-admissions applications. Then, there’s the time and expense of chasing parents, manual data entry, student induction and more.

So, the frightening facts we do know are merely the tip of a very large, very inefficient iceberg. But, there is a better way:

School Pre-Admissions Cost


Resources for Virtual Schooling

Complimentary platforms and services

Explore a range content and tools compiled by education providers and Software-as-a-Service experts to help schools digitally manage operations and deliver remote learning.

Our partner, Firefly, is extending free access to the core elements of its Learning Management System to schools in need. The Firefly platform allows teachers to deliver engaging lessons remotely, set work, and share resources.

For details of the complimentary Firefly Distance Education Program, go HERE >
Register for Firefly’s series of webinars on implementing distance learning HERE >
For more information on Firefly generally, go HERE >

The London Centre for Leadership in Learning
The Institute of Education’s London Centre for Leadership in Learning has compiled a list of resources to help teachers, school leaders, parents, carers and young people continue learning during COVID-19. All resources are free, or have been made free, during the period of school closures in the UK. Explore them HERE >

Future Learn
Future Learning has collated a summary of resources to help support teachers engage with students online following school shutdowns in the wake of the Coronavirus pandemic. Access resources HERE >

The team at this EdTech publication has compiled a treasure trove of primary and secondary resources for UK teachers and schools wondering how to keep the learning and momentum going during COVID-19 school closures. They’re also broken-down many of their good finds into year-level-specific content. Discover more HERE >

We Are Teachers
Digital teachers’ forum weareteachers.com has put together a grouped list of over 200 online learning resources. Resources are aligned to UK schooling standards and year levels — from games to math coursework, free music curriculums from Carnegie Hall, and everything in-between.
Check it out HERE >

ISTE: 10 Strategies for online learning during a Coronavirus outbreak
The International Society for Technology in Education (ISTE) has released a number of resources to help schools transition to remote learning. Check out its blog, 10 strategies for online learning during a Coronavirus outbreak, HERE >

Google Education: COVID-19 support resources
Google’s education team have compiled distance learning resources for educators and IT administrators preparing to engage students through distance learning. For details, go HERE >

Zoom: Support during the COVID-19 pandemic
Zoom, one of the world’s leading video conferencing tools, has put together a resources page, containing tips for effective remote working and hosting virtual events. For more information, go HERE >
As an educator, you can also create an account with Zoom and request free usage for your school during the COVID-19 pandemic. Find out more HERE >

Microsoft Teams
With Microsoft Teams, all your class conversations, files, meetings, and apps live together in a single shared workspace. If you want to set-up teachers, students, and administrators on Microsoft Teams, use Office 365 A1 (the free version of Office 365), which is available to education institutions. Sign up HERE >


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