The resource cost of paper-based K – 12 registration tasks
Official NYCDOE figures show there’s well over one million student enrolments across all NYCDOE schools every registration each year (1,049,335). On average, there are nine forms per registration process per student. That’s a total of 9,444,015 forms.
With the cost of purchased paper coming in at around 1.4 cents per piece, that’s $132,216 worth of paper (assuming one piece of paper per form). About 1.2 cents worth of toner is spent per piece of paper, equating to another $113,328, in an addition to $74,607 worth of copier maintenance (an industrial copier does 50,000 copies per service, at a cost of $395 per service).
Then, if each packet of forms requires postage, that’s $1 worth of reply post (50 cents x2), there’s a further $1,049,335.
But here’s the kicker: Human capital costs. Research from thepaperlessproject.com indicates people spend 15 minutes on average on administrative duties for every piece of paper processed and filed. So, that means 9,444,015 forms x 0.25 = 2,361,004 hours. If the average school staff member receives $35 per hour, and 2,361,004 hours are needed to process the applications, this equates to an eye-watering $82,635,140.
The total cost? A staggering $84,004,626.
If we split that cost across New York’s 1,866 NYCDOE schools, that comes to $45,017 per school.