Reduce the Cost of Student Registration by 88%


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Did you know NYCDOE schools spend over $84 million on processing just the paper-based elements of student registration each year? That’s $45,000 per school.
CareMonkey is just $5,500 per year (for a 1000-student school).

The resource cost of paper-based K – 12 registration tasks

Official NYCDOE figures show there’s well over one million student enrolments across all NYCDOE schools every registration each year (1,049,335). On average, there are nine forms per registration process per student. That’s a total of 9,444,015 forms.

With the cost of purchased paper coming in at around 1.4 cents per piece, that’s $132,216 worth of paper (assuming one piece of paper per form). About 1.2 cents worth of toner is spent per piece of paper, equating to another $113,328, in an addition to $74,607 worth of copier maintenance (an industrial copier does 50,000 copies per service, at a cost of $395 per service).

Then, if each packet of forms requires postage, that’s $1 worth of reply post (50 cents x2), there’s a further $1,049,335.

But here’s the kicker: Human capital costs. Research from thepaperlessproject.com indicates people spend 15 minutes on average on administrative duties for every piece of paper processed and filed. So, that means 9,444,015 forms x 0.25 = 2,361,004 hours. If the average school staff member receives $35 per hour, and 2,361,004 hours are needed to process the applications, this equates to an eye-watering $82,635,140.
The total cost? A staggering $84,004,626.

If we split that cost across New York’s 1,866 NYCDOE schools, that comes to $45,017 per school.

The Wasted Millions on NYCDOE Student Registration

It’s time to digitise, streamline and automate

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The tip of a very expensive iceberg

Wasted Millions in Traditional NYCDOE Student Registrations
Traditional, resource-intensive student registration take hours to complete, sheet after sheet of paper, and a huge team of teachers and administrators, which all costs money. Estimates indicate that NYCDOE schools spend a staggering $84 million on the administrative costs associated with processing just the paper-based elements of K – 12 student registration applications each year.
But, this is just the tip of a very expensive iceberg. We have not included costs that derive from chasing down child information from parents, communicating with pre-registered families, manual data entry and management, student on-boarding, or the many other activities associated with the registration process. Schools could reduce annual registration costs by a factor of almost 9 by digitising and automating their application forms, tasks and workflows to ensure less money is wasted and time spent.

6 Ways to Transform Your Student Registration Process with CareMonkey

With CareMonkey, you can digitize and automate your school’s most important pre-registration processes: From the all-important distribution and collection of forms, manual data wrangling and communicating with prospective families, to on-boarding new students. Remove the frustration, inefficiency and cost associated with your student registration process.
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1. All your registration forms ready-to-go

Digitally distribute and collect all required forms, with CareMonkey’s ready-to-send pre-built forms — from Home Language Identification Survey, Student Registration Form and Emergency Contact Cards (Blue Cards), to Proof of Residency, Ethnic Race Identification Form, Housing Questionnaire, ATS Admissions Form, Health Examination Form and more.

Automatic Distribution
Alerts



2. Automated tracking and reminders

Don’t waste effort calling and emailing parents over unreturned forms. Track response rates and let CareMonkey do the chasing for you.




3. Get more responses in less time with multi-language capabilities and mobile access

Empower parents to complete forms in their language of choice from the mobile device of their choice. Better yet, responses are instantly accessible to all authorised staff anywhere, anytime and on any device.

Mobile Ready
Elias Bernstein School Case Study
Group Messaging

4. Seamlessly communicate with pre-admitted families

Send automated, group and personalised digital communications to parents of pre-admitted students — based on the timing and nature of the information supplied through the admissions process — with zero manual effort.




5. Eliminate data double-handling

CareMonkey provides a single and secure source of truth for all your important pre-admissions data, removing the need to transfer data from one system to another. All CareMonkey forms can be mapped to the official NYCDOE form templates, meaning there’s no need for parents to fill out the same forms come September.

Single Source of Truth
Student Onboarding



6. Trigger all new student on-boarding requests upon enrolment

CareMonkey will programmatically trigger all new student on-boarding requests upon enrolment — removing student registration bottlenecks — with best practice digital templates for Media Consent Forms, Tutoring Registration, After School Program Registration, Discipline Contracts, Student – Parent Handbooks, Club Registration and everything in-between.

Your Registration Forms and Beyond

Bring your student registration process, and all your day-to-day school tasks and workflows, into the digital age.
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Automate All Your NYCDOE Registration Forms

Make it easier to pre-register students for the next school year than ever before

CareMonkey delivers all forms to your parents’ mobile devices, converting them to the recipients home language. When completed, the forms are automatically converted to the official NYCDOE PDF version; giving you copies of all the official forms on file.
.CareMonkey has all your registration forms available as easy to use digital templates, including:

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Affidavit of Emancipation

Housing Questionnaire

McKinney-Vento Homeless Assistance Act

Non-Parent Affidavit

Parent Affidavit

Parent Affidavit of Residency

Pre-Registration Checklist

Provisional Admission Form

Third Party Statement of Residency

Senior Dues



20 tasks and workflows to automate with CareMonkey

From all your school forms and approval workflows, to one-touch parent communications, digital medical profiles and more – in one efficient, secure cloud-based platform

CareMonkey’s school productivity and process automation platform is helping thousands of schools and other organisations around the world to eliminate slow, expensive and repetitive paper-based tasks.
And, student registration is just one process CareMonkey can automate. CareMonkey can automate any school task or workflow, drastically reducing the associated costs: From permission forms, payments, and school trips; to collation of medical information, incident reporting, staff agreements and more.
CareMonkey empowers schools to save time, resources and reduce risk by automating operational tasks and workflows, increasing staff productivity, parental engagement and student participation.

Automate Your NYC School Processes

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