The resource cost of paper-based Pre-K – K registration tasks
Official NYCDOE figures show there’s well over 80,000 Pre-K – K enrolment registrations across all NYCDOE schools catering for Kindergarteners each year (83,972). On average, there are 17 forms per registration process per student. That’s a total of 1,427,524 forms.
With the cost of purchased paper coming in at around 1.4 cents per piece, that’s $19,985 worth of paper (assuming one piece of paper per form). About 1.2 cents worth of toner is spent per piece of paper, equating to another $17,130, in an addition to $11,277 worth of copier maintenance (an industrial copier does 50,000 copies per service, at a cost of $395 per service).
Then, if each packet of forms requires postage, that’s $1 worth of reply post (50 cents x2), there’s a further $83,972.
But here’s the kicker: Human capital costs. Research from thepaperlessproject.com indicates people spend 15 minutes on average on administrative duties for every piece of paper processed and filed. So, that means 1,427,524 forms x 0.25 = 356,881 hours. If the average school staff member receives $35 per hour, and 356,881 hours are needed to process the applications, this equates to an eye-watering $12,490,835.
The total cost? A staggering $12,623,199.
If we split that cost across New York’s 1,038 NYCDOE schools accepting Kindergarten registrations, that comes to $12,160.51 per school.