Helping Middle and High Schools Manage Unprecedented Budget Cuts

Digitize, streamline and automate operations
for the 2020 – 2021 school year


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Did you know that the average NYCDOE school spends over $70,000
on processing paper forms throughout the school year?
Annual Cost of Paper-Based School Processes

Automate All Your NYCDOE Registration and Onboarding Forms

Make student onboarding for the next school year easier than ever before

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CareMonkey delivers all forms to your parents’ mobile devices, converting them to the recipients home language. When completed, the forms are automatically converted to the official NYCDOE PDF version; giving you copies of all the official forms on file.
CareMonkey has all your student onboarding forms available as easy-to-use digital templates, including:

Emergency Contact Blue Card

Transportation Request Form (Bus)

Student Handbook

Media Consent Form

Discipline Contract

Cell Phone Contract

Class Contracts

Proof of Immunization

School Calendar

Supply Checklist

Opt-Out Forms

ATS Admissions/Discharge/Transfer Form

Home Language Identification Survey

Housing Questionnaire

Parent/Student Ethnic Identification Survey

Preferred Language Form

NYCDOE Policy Updates

Activity Fees – Senior Dues

Uniform Purchasing

After School Program Registration

Proof of Residence

The Wasted Millions on NYCDOE Student Registration and Onboarding

It’s time to digitize, streamline and automate

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The tip of a very expensive iceberg

Wasted Millions in NYCDOE Student Registrations
Traditional, resource-intensive student onboarding take hours to complete, sheet after sheet of paper, and a huge team of teachers and administrators, which all costs money. Estimates indicate that NYCDOE schools spend a staggering $84 million on the administrative costs associated with processing just the paper-based elements associated with onboarding incoming students each year.
But, this is just the tip of a very expensive iceberg. We have not included costs that derive from chasing down child information from parents, communicating with pre-registered families, manual data entry and management, student on-boarding, or the many other activities associated with the registration process.
Then, there’s the year-round costs of inefficient paper-based student, staff and parent processes. Digitising and automating school forms and workflows ensures you’re not wasting limited budgets on repetitive, manual tasks.

6 Ways to Transform Your Student Registration and Onboarding Processes with CareMonkey

With CareMonkey, you can digitize and automate your school’s most important registration and onboarding processes: From the all-important distribution and collection of forms, manual data wrangling and communicating with prospective families, to on-boarding new and returning students.
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1. All your registration and school forms ready-to-go

Digitally distribute and collect all required forms, with CareMonkey’s ready-to-send pre-built forms — from Home Language Identification Survey, Student Registration Form and Emergency Contact Cards (Blue Cards), to Proof of Residency, Ethnic Race Identification Form, Housing Questionnaire, ATS Admissions Form, Health Examination Form and more.

Automatic Distribution
Alerts



2. Automated tracking and reminders

Don’t waste effort calling and emailing parents over unreturned forms. Track response rates and let CareMonkey do the chasing for you.




3. Get more responses in less time with multi-language capabilities and mobile access

Empower parents to complete forms in their language of choice from the mobile device of their choice. Better yet, responses are instantly accessible to all authorised staff anywhere, anytime and on any device.

Mobile Ready
Elias Bernstein School Case Study
Group Messaging

4. Seamlessly communicate with pre-admitted and existing families

Send automated, group and personalised digital communications to your parents of pre-admitted students — including the parents of pre-admitted students — with zero manual effort.




5. Eliminate data double-handling

CareMonkey provides a single and secure source of truth for all your important student and pre-registration data, removing the need to transfer data from one system to another. All CareMonkey forms can be mapped to the official NYCDOE form templates. Stop asking parents to fill out the same forms come September and for recurring activities throughout the school year.

Single Source of Truth
Student Onboarding



6. Trigger all new student on-boarding requests upon enrolment

CareMonkey will programmatically trigger all new student on-boarding requests upon enrolment — removing student registration bottlenecks — with best practice digital templates for Media Consent Forms, Tutoring Registration, After School Program Registration, Discipline Contracts, Student – Parent Handbooks, Club Registration and everything in-between.

Beyond Onboarding Students: Additional CareMonkey Workflows

Eliminate paper and manage your school digitally

When the current COVID-19 challenges begin to subside, CareMonkey can be used to streamline the rest of your routine operational tasks with automated workflows for parents, staff, students and payments.
Bring your student registration and onboarding processes, and all your day-to-day school tasks and workflows, into the digital age.
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Parents Communication

Parent Workflows

Staff Workflows



Staten Island Technical High School Case Study
Student Handbooks


Student Workflows



Payment Workflows

Fundraising and Donation
Public Forms



Public Workflows


www.caremonkey.com/contact-us
sales@caremonkey.com | +1 424 219 7150