How to automate communication and acceptance of employee policies and procedures

Virtually every company, school, club or organisation has a plethora of policies and procedures. Many of those policies and procedures are extremely important and organisations must implement measures to ensure employees have been made aware of the policies relevant to them. Further, they need to ensure the employee has read the policies, understood and agreed to the policies. Organisations can suffer financial, legal and PR nightmares if policies aren’t implemented and followed, not to mention the safety and wellbeing of people, assets and reputation.

So how can you ensure staff receive notification of all relevant policies and sign off on them? Imagine some of the policies a school might have…

  • Accessibility Plan Policy
  • Administration of Medication in Schools Policy
  • Admissions Policy
  • Anti-Bullying Policy
  • Assessment Policy
  • Attendance Policy
  • Behaviour Policy
  • Charging Policy
  • Child Protection Policy
  • Code of Conduct Model for Schools Policy
  • Code of Conduct & Dress Code Policy
  • Children with Long Term Medical Needs Policy
  • Community Cohesion Policy
  • Complaints Procedures
  • Curriculum Policy
  • Data Protection Policy
  • Debt Policy
  • Disability Equality Scheme Policy
  • Disciplinary Procedures
  • Drug Education Policy
  • eSafety Policy
  • Emotional Behaviour Difficulties Policy
  • Early Years Policy
  • Educational Visits Procedures
  • Equal Opportunities Policy
  • Extended Schools Policy
  • First Aid Procedures
  • Fire Safety Policy
  • Freedom Of Information Policy
  • Feedback Policy & Procedures
  • Gifted & Talented Policy
  • Governors Statement of Behaviour Principles
  • Grievance Procedure
  • Health & Safety Policy
  • Homework Policy
  • Inclusion Policy
  • Internet Policy
  • Marking & Feedback Policy
  • Monitoring Policy
  • Packed Lunch Policy
  • Parent Partnership Policy
  • Pay Policy
  • Playtime Policy
  • Presentation of Work Policy
  • Racial Harassment Policy
  • Raising Concerns and Resolving Complaints Procedures
  • Safeguarding Policy
  • Safer Recruitment Policy
  • Severe Weather Conditions Policy
  • Sex & Relationship Education Policy
  • Sickness Absence Policy
  • Teaching Appraisal Policy
  • Teaching & Learning Assessment Policy
  • Transition Policy
  • Visitor Behaviour Policy
  • Volunteer Policy
  • Whistleblowing Policy
  • Work Experience Policy

Posting policies on your intranet, staff portal or emailing documents does not ensure that staff will take the time to read them, and sign off on them.  How can you ensure a copy of the sign-off is placed in the employee’s personnel file? How can you prove you’ve made staff aware of the important policies that will keep you out of the press?

CareMonkey has an automated solution to take care of the distribution of policies to staff, automated reminders to ensure staff members sign off, the ability to capture the staff acknowledgement and signature, and a timestamped record for each staff members acceptance of each policy. Policies can be automated in 2 minutes.

See how you can automate your staff policies in this 2-minute video. If you’re curious and want to find out more, then contact us at www.caremonkey.com or www.caremonkey.co.uk.