Field Trip Management

Paperless Field Trip Management

“So much easier. And safer.” – Michelle Gillett, Deputy Principal


End-to-end platform for Field Trip Management

Field trips and excursions should be fun, but field trip management can be painful to organize. CareMonkey makes organizing events easier and carrying paperwork everywhere a thing of the past. Ensure your staff are better prepared, and know exactly what to do, who to call, and what to tell ambulance paramedics in an emergency.

Field Trip Approval Form Workflow

Field Trip Approval Processes

Staff apply online to take students on Field Trips with unlimited approval workflows.

School Consent Forms Online

Permission and Consent Forms

Collect consent signatures faster and with significantly less hassle.

Medical Profile Form

Student Medical Forms

Up-to-date emergency and medical contacts, medical conditions and care instructions.


Instant Access

Give staff instant access to emergency contacts, medical conditions, and action plans.

CareMonkey Offline Access

Offline Capability

Access emergency information, even when excursions take you off the grid.

Log Injuries and incidents online

Log Injuries

Report incidents as they happen, rather than relying on memory.

CareMonkey Excursion Roll Call

Excursion Roll Call

Keep track of students on trips (e.g. at bus stop, on bus, etc).

Private Notes

Share Private Notes

Share notes about students with other staff members.

Send Group Messages

Group Messaging

Send SMS and email messages to groups, or individual parents and staff.

Be Prepared For Emergencies

Student safety is the most important part of any field trip or activity. CareMonkey gives staff carers instant access to emergency contacts, medical conditions and personalized care instructions (e.g. allergy action plan, asthma action plan, etc), even when offline.  Ensure your staff know exactly what to do, who to call, and what to tell ambulance paramedics in an emergency.

Instant access to student medical records

Offline Capibility

Offline Capability

Access emergency information when excursions take you off the grid.

Offline Capability

Access emergency information when excursions take you off the grid.

Why CareMonkey Medical Forms are better

Collect Consent Forms Faster

Staff have better things to do than send, chase and file paperwork for every excursion and every student. CareMonkey’s online permission forms allow you to start collecting consent within minutes. Permission forms are sent directly to parents, rather than being lost in school bags. This means no more printing and distributing forms, no more lost or crumpled forms, and no more chasing parents for missing information. CareMonkey sends automated reminders to parents who forget, so you don’t have to.

Request consent for online school forms

Request Consent Online

Online forms sent directly to parents.

Automated Notification Reminders


Automatically chases up missing forms so you don’t have to.

On-Demand eForms


Collect payments and consent at the same time.

Learn more about online school forms

No More Carrying Paper Forms

Staff would rather not have to carry around copies of every student’s medical profile to meet duty of care obligations. Carrying paper is a hassle, and also a security risk. Student medical forms contain private information, and paper forms can be lost, stolen, photographed, or read by anyone. CareMonkey gives staff instant access to more comprehensive medical forms, and staff access can be removed immediately after the event. It’s easier, more practical, and more secure.

No more carrying paper forms - CareMonkey

Keep student medical records private and secure

More secure and private

Password, code or fingerprint protection ensure only authorised staff can access sensitive information. And when they do it’s tracked.

Keep staff happy

Keep Staff

Ditch the paper and give your staff a hand.

Remove staff access

Remove access immediately

Data automatically expires after a trip ensuring private information is not lying around in teacher’s cars, homes and bags.

Mobile Field Trip Management

Collect consent for students to attend a field trip, and give staff access to features to make field trip management so much easier. 

SMS and Email Notification

Send Group Messages

Keep everyone in the know by sending SMS and email messages to parents, guardians and other staff members (e.g. the bus is running late, trip cancelled due to weather, etc).

CareMonkey Injury Reporting

Mobile Incident Reporting

Now you can report incidents as they happen, rather than relying on memory back at your desk. Document injuries or faulty equipment with the ability to add photos, and send accurate information straight to the office. CareMonkey’s incident database helps you analyse how and why incidents occur and helps streamline insurance claims.

CareMonkey Private Notes

Share notes about students with staff

Help staff learn from your field trip experiences.  Private Notes are designed for staff to log useful information about students such as behavioural information. This information is then available to other staff for the next trip.

Excursion Roll Call

Excursion Roll Call

Keep track of students as your field trip moves. CareMonkey’s mobile Excursion Roll Call allows staff to mark an attendance roll at multiple check points throughout the journey (e.g. at the bus stop, on the bus, etc).

Manage volunteers for field trips

Manage volunteers

Schools and other groups often rely on volunteers. CareMonkey makes it easy to request who would like to volunteer, then provides this useful information to the staff who are managing the event. You can collect background checks to ensure volunteers have working with children authorization.


Field Trip Approval Workflow

Before staff can manage a trip, they need to get it approved first. Make your own custom Field Trip Approval form for staff to complete. Then set-up unlimited approval workflows to get approval faster. Approvers can approve or reject with notes, and the staff members can monitor if their application is pending, rejected or approved.

CareMonkey Approval Workflow

How easy? Watch and find out.

See how quickly and easily CareMonkey can collect medical and consent forms.

Collect Medical Forms

Collect Consent Forms

Seeing is believing. Ask us for a demo.